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Corrales Soccer Club Bylaws & Rules
Click Here for a Printable Copy of the Current Bylaws
ARTICLE I
NAME AND LOCATION
The name of the corporation is:
Corrales Soccer Club, and may be referred to as “ CSC” or the “CLUB”.
The principle office of the CLUB shall be located at the residence of
the current president. Meeting of Members and Directors may be held at
such places within the State of New Mexico as may be designated by the
Board of Directors.
ARTICLE II
MEMBERSHIP
Section 1. Membership:
Any adult who is the parent or guardian of a registered player or hold
an official position within the CLUB shall be considered a member in
good standing.
Section 2. Membership Rules:
The Board of Directors may adopt such other rules governing membership,
as they deem proper and necessary.
Section 3. Membership Removal:
A member may be reprimanded, suspended or expelled for cause by a three
quarters (3/4) vote of the entire Board of Directors at a meeting called
for such purpose: provided that such a member shall have the opportunity
to present his/her defense. Conduct of such member found by three
quarters vote of the Board of Directors at such meeting to be
prejudicial to the interest and well being of the CLUB shall be
sufficient cause for reprimand, suspension or expulsion from the CLUB,
and the action of the Board shall be final without right of appeal to
the member or otherwise.
ARTICLE III
MEETING OF MEMBERS
Section 1. Annual Meetings:
There shall be one annual meeting of the members of the CLUB yearly.
This meeting shall be held between January 1 and the first game of the
spring season of each calendar year. At the annual meeting Directors
shall be elected to fill vacancies in the Board of Directors and such
other business as may properly come before the membership shall be
transacted. Notice of the annual meeting of the members shall be made to
the members in writing.
Section 2. Special Meetings:
Special meeting of the members may be called at any time for the purpose
of considering matters which require the approval of all or some of the
members, or for any other reasonable purpose. Said meetings shall be
approved by a majority of the Board of Directors, or by sufficient
members having one third of the total votes of the CLUB. Notice shall be
made to all members not less than fifteen (15) days prior to the date
fixed for such a meeting.
Section 3. Notices:
Any notice permitted or required to be delivered as provided herein may
be delivered either personally or by mail or email.
Section 4. Majority Vote:
At all regular and special meetings, unless the By-Laws otherwise
provide, all questions shall be determined by a majority of the members
present.
Section 5. Chair:
All meetings of the CLUB members shall be presided over by the
President, or in the event of his/her absence, by the Vice President.
The Secretary of the CLUB shall, EX-officio, be Secretary of the
meeting.
Article IV
BOARD OF DIRECTORS
Section 1. Selection and Term of
Office: The affairs of this
CLUB shall be managed by a Board of nine (9) Directors, all of whom
shall be members of the CLUB. At the first annual meeting three (3)
Directors shall be elected for a term of three (3) years, two (2)
Directors shall be elected for a term of one (1) year. In each
subsequent year, Directors shall be elected for terms of three (3)
years. A Director may be elected to a second consecutive term of three
(3) years. A director may not be elected to a third consecutive term. A
former Director may be elected to the Board after being off the Board
for at least one (1) year.
Section 2. Resignation and
Removal: Any Director may
resign at any time by giving written notice to the remaining Directors.
Any Director may be removed from the board, with or without cause, by a
two-thirds (2/3) vote of all the votes cast in person at a meeting of
the CLUB. In the event of death, resignation or removal of a Director,
his/her successor shall be selected by the remaining members of the
Board and shall serve for the unexpired term of his/her predecessor.
Section 3. Nomination of
Candidates: The Board of
Directors may convene a nomination committee selected by the Board to
propose candidates for the Annual meeting. Nominations may also be made
from the floor. Members are encouraged to contact the Board of Directors
if they are interested in working with the CLUB.
Section 4. Compensation:
Other than as provided in sections 5, 6, and 7, no Director shall
receive compensation for any service she/he may render to the CLUB.
However, any Director may be reimbursed for his or her actual expenses
incurred in the performance of their duties. All expenses must be
approved by the Board of Directors prior to reimbursement.
Section 5. Registrar Compensation:
The CLUB registrar shall be compensated for registration at the rate of
$5.00 per player registered. The registrar will share this compensation
with the assistant registrar proportional to the amount of assistance
provided.
Section 6. Late Registration Fee:
The CLUB shall collect, and the registrars receive, a late fee of $25.00
for every player registered after the July league registration deadline.
Section 7. Registration of
Director Children: The
children of all Directors will be registered for the amount a prorated
amount equal to the league fee portion.
Section 8. Action Taken Without a
Meeting: The Directors shall
have the right to take any action in the absence of a meeting which they
could take at a meeting by obtaining written, phone, or email approval
of all the directors. Any action so approved shall have the same effect
as though taken at a meeting of the Directors.
ARTICLE V
MEETING OF DIRECTORS
Section 1. Meetings:
Meeting of the Board of Directors shall be held when called by the
President of the CLUB, or by any (3) directors. Notice of such a meeting
shall be given to each Director by mail, email, phone, or personally.
Section 2. Quorum:
A majority of the number of Directors shall constitute a quorum for the
transaction of business. Each act or decision done or made by the
Directors shall require the assent of the majority of the number of
directors.
ARTICLE VI
POWERS AND DUTIES OF THE BOARD OF DIRECTORS
Section 1. Powers:
The Board of Directors shall have the power to:
- Employ a manager, an independent contractor, or such other employees
as they deem necessary, and to prescribe their duties.
- Declare the office of a member of the Board of Directors to be
vacant in the event such member shall be absent from three (3)
consecutive meetings of the Board of Directors of which notice was
given.
- Exercise all powers, duties and authorities vested in or delegated
to this CLUB and not reserved to the membership by other provisions
of these By-Laws.
- Adopt rules for the conduct of the CLUB members. Such rules shall be
adopted by a vote of not less than a majority of the entire Board of
Directors.
Section 2. Duties:
The Board of Directors shall:
- Select such standing committees and provide for the employment of
such agents and employees as shall in their judgment be necessary
and proper to carry out the purposes for which the CLUB is formed.
- Supervise all officers, agents and employees of this CLUB, and to
see that their duties are properly performed.
- Cause all officers or employees having fiscal responsibilities to be
bonded, if in the discretion of the Board of Directors such bond is
deemed appropriate.
- Select representative (commissioners) to NWRGSL. The president shall
be a commissioner. Other commissioners may be Directors or members.
The number of commissioners is set by NWRGSL based on CLUB
membership.
- Select a Head Referee and a Director of Coaching.
ARTICLE VII
OFFICERS AND DUTIES
Section 1. Enumeration of Officers
Board of Directors: The
officers of this CLUB who are also Directors shall be a President, a
Vice President, the Past-President, a Secretary, a Treasurer, a
Registrar, an Assistant Registrar, Head Referee, and Director of
Coaching. The Board of Directors may elect to fill two Director at Large
positions.
Section 2. Enumeration of Officers
Non-Directors: The officers
of this CLUB who are not Directors shall be any NWRGSL commissioners who
are not also Directors, and any officers elected in section 4.
Section 3. Election of Officers:
The election of the officers shall be by the Board of Directors.
Section 4. Special Officers:
The Board may elect other officers as the affairs of the CLUB may
require.
Section 5. Resignation and
Removal: Any officer may be
removed from office with or without cause by the Board. Any officer may
resign at anytime giving written notice to the Board. Such resignation
shall take effect on the date of receipt of such notice, or at any later
time specified therein, and unless otherwise specified therein, the
acceptance of such resignation shall be necessary to make it effective.
Section 6. Vacancies:
A vacancy in any office may be filled by the Board at a meeting of the
Board. The Board of Directors must fill at least seven positions.
Section 7. Duties:
The duties of the officers are as follows:
- President. The president shall preside at all meetings of the
members and of the Board of Directors, shall see that orders and
resolutions of the Board are carried out, shall sign all written
instruments on behalf of the CLUB, and shall perform other duties as
required by the Board. In addition the president shall be a signer
on bank accounts owned by the CLUB.
- Vice President. The vice president shall act in the place and stead
of the president in the event of his/her absence, inability or
refusal to act, and shall perform other duties as required by the
Board. In addition the vice president shall be a signer on bank
accounts owned by the CLUB.
- Past President. The past president shall provide advice and
assistance to the current president as requested. He/she shall
perform other duties as required by the Board.
- Secretary. The secretary shall record the votes and keep the minutes
of all meetings and proceedings of the Board and of the members,
serve notice of meetings of the Board and of the members, and shall
perform other duties as required by the Board.
- Treasurer. The treasurer shall receive and deposit in appropriate
bank accounts all monies of the CLUB, and shall disburse such funds
as directed by resolution of the board of Directors, shall sign all
checks and promissory notes of the CLUB, keep proper books of
account, and shall prepare a statement of income and expenditures to
be presented to the membership at its regular annual meeting, and
shall perform other duties as required by the board. In addition the
treasurer shall be a signer on bank accounts owned by the CLUB.
- Registrar and Assistant Registrar. The registrar shall register
players for the club, keep appropriate current records showing
members of the CLUB together with their address, provide
registration information to the league in a timely fashion, and
shall perform other duties as required by the Board. The registrar
and assistant registrar shall not be signers on any bank account
owned by the club.
- The Director of Coaching. The Director of Coaching shall arrange for
coaching clinics, provide mentorship, training, and assistance to
CLUB coaches, and shall perform other duties as required by the
Board.
- The Head Referee. The Head Referee shall arrange for referee
clinics, schedule referees for CLUB games, provide mentorship,
training, and assistance to CLUB referees, and shall perform other
duties as required by the Board.
- NWRGSL Commissioners. The league commissioners shall attend NWRGSL
meetings and report on the meetings to the Board of Directors.
He/she shall perform other duties as required by the Board.
Attendance at the Board of Directors Meetings is encouraged, but not
required.
ARTICLE VIII
STANDING COMMITTEES
Section 1. General:
The president, with the advice and consent of the Board of Directors,
may appoint from the regular membership standing committees named in the
Article, composed of three (3) or more members. The chairman of each of
the standing committees shall be named by the Board. The standing
committee shall, in all matters, be responsible to and subject to the
direction of the Board of Directors.
Section 2 Executive Committee:
The executive Committee shall consist of the regular officers of the
Club.
Section 3 Nomination Committee:
The Nomination Committee shall consist of two (2) board members and two
(2) general members. The duty of this committee is to propose candidates
for the Board of Directors.
Section 4 Other Committees:
Other committees may be appointed by the Board of Directors at any time
with such responsibilities as the Directors may prescribe.
ARTICLE IX
FEES AND DUES
Section 1. Fees:
The annual player’s fees shall be determined yearly by the Board of
Directors.
Section 2. Assessments:
No assessments shall be made of the members of the club except by a
proposal of the Board of Directors approved by a majority of the members
present at any meeting called for such a purpose.
Section 3. Misc Fees:
Bank fees assessed to the CLUB due to members presenting a
non-sufficient funds check shall be billed to the member in order to
reimburse the CLUB.
ARTICLE X
BOOKS AND RECORDS
Section 1. Access to Books and
Records: The books, records,
and papers of the Club shall be made available upon request during
reasonable business hours and appropriate notice by any member of the
CLUB
Section 2 Dual Signature Accounts:
All bank accounts owned by the CLUB must require dual signature. Signers
on the account(s) will include the President, Vice President and
Treasurer. If at any time spouses are in the positions that include the
President, Vice President or Treasurer the Board must select an
alternative signer to the account to maintain dual control and prevent
spouses from signing together on the account. The alternative signer
must be a Director however under no circumstances shall the Registrar or
Assistant Registrar be signers on CLUB bank accounts.
Section 3. Budget:
The Board of Directors shall approve a budget by the 31st of May of each
year. Any spending outside of the parameters set in the budget must be
approved by the board of directors. If in the absence of a budget the
Board must agree on all expenditures.
ARTICLE XI
OTHER ITEMS
Section 1. Fiscal Year:
The fiscal year of the CLUB shall begin on the 1st day of June and end
on the 31st day of May each year.
These By-Laws may be amended at any
regular meeting or at a special meeting duly called for such purpose by
the affirmative vote of two-thirds (2/3) of all votes cast at such a
meeting. |
